State Project Manager at Malaria Consortium

Posted on: Wed 06-09-2023

Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We are recruiting to fill the position below:

Job Title: State Project Manager

Location: Osun

Job Type: Temporary, Full Time

Job Purpose

To work with the country office team and PMC Senior Project Manager to effectively manage project activities and resources, provide leadership and stewardship to the state project team and maintain collaborative links with the project’s key stakeholders at national and state level.

Key Working Relationships

The State Project manager will work with the state team and stakeholders in the state, especially the State Ministry of Health, State Primary Health Care Development Agency, NAFDAC state representatives and LGA Departments of Health/PHC, to manage the rollout and implementation of the PMC Effect Project.
S/he will monitor project partners’ activities at the state level and ensure approved terms of reference for partners’ work in the project state are adhered to.
The State Project Manager will work with the country office project technical and management staff (Research Specialist, M&E Specialist and Senior Project Manager) to translate plans and decisions to action at the state level, while ensuring coherence, alignment and proper coordination with appropriate stakeholders. S/he would report to the Senior Project Manager.

Scope of Work

The State Project Manager will support the programme activities at the state level overseeing implementation to ensure timely delivery of workplans and achievement of set targets and objectives.
S/he will liaise with the SPM to provide technical and managerial oversight for the state project team and ensure activities are carried out according to approved budget and value for money principles.

Key Accountabilities

Project Management (60%):

Work with the project team and other relevant personnel in the country office to lead activities for smooth project start up and activity planning in line with donor- approved project workplan.
Work with the relevant personnel to prepare all necessary project start up and planning tools on time
Provide performance management oversight for the PMC Effect project team in the state.
Work directly with the SPM and be responsible for coordinating overall project implementation in the state and see that activities are carried out on time and within budget
Liaise regularly with the SPM to provide timely and comprehensive updates and reports as required
Liaise with other Roll Back Malaria partners and child health programme implementers relevant for successful project implementation in the state
Work with the project team to develop and implement annual work plans
Work closely with the SPM to prepare the programme monitoring and evaluation plan in conjunction with the Project M&E Specialist. Work with the project team to implement it
Work with the country finance team and project finance associate to prepare and track progress of project and activity budgets
Be responsible for State project budget management and reporting
Work with the project Finance Associate and SPM to prepare quarterly financial reports
Work with the relevant country personnel and the SPM to prepare an exit strategy and to implement it, to see to smooth project close-out.
Coordinate with other donors and implementers to ensure complementarity of implementation of the PMC Effect project in the state by leveraging resources and harmonizing efforts where possible
Work with the Senior Country Technical Coordinator, SPM and external relations team for MC to see that a communication strategy is developed and implemented for the project.
Coordinate the documentation of project activities in form of activity-specific reports and ensure proper archiving of such for easy access and reference
Contribute to preparations for periodic coordination meetings in form of progress updates and power point presentations
Be responsible for quarterly lessons identification and learning documentation and dissemination in liaison with the M&E and Research Specialists.
Be responsible for building functional partner relationships among the project’s stakeholders and local partners
Oversee project partners inputs and subcontractors’ activities to deliver harmonized, aligned and effective outputs
Manage risks to Malaria Consortium including financial, reputation and security in a challenging environment.
Work with the project M&E Specialist and Country Public Health Specialist to ensure that high quality project data is collected, analysed and disseminated to relevant stakeholders at all levels and reported to the donor.

Technical performance management and quality assurance (30%)

Work with the project teams, SPM and the Senior Country Technical Coordinator to determine technical support needs to implement the project effectively and with high quality. Liaise with the Senior Country Technical Coordinator to obtain regional or global technical support
Contribute to the development and production of dissemination documents to allow wider sharing of Malaria Consortium’s experiences, lessons and successes
Oversee monitoring and evaluation of project performance against workplan
Keep abreast with evidence and best practices that are related to the project

Representation (10%):

Represent Malaria Consortium at state level meetings related to the project and keep key stakeholders abreast of project implementation.
Participate in national level meetings and workshops as appropriate with the SPM’s support.
Liaise regularly with the SPM, keeping the relevant Country Team in loop of communication

Qualifications and Experience

Essential:

Postgraduate or Master's Degree in Public Health, Health Policy, Epidemiology or another relevant specialty is a minimum requirement
Extensive experience of working at national or state level in developing countries on a donor-funded project
Excellent project planning, management and monitoring & evaluation skills
Experience managing project budgets
Proven leadership skills and team leading
Experience in advocacy and policy influencing
Excellent written and spoken English

Desirable