Vacancies For Office Assistant At Ipas Nigeria

Posted on: Tue 13-08-2013

Position Announcement: Office Assistant Location: Ogun (1); Kano (1)

Health,Access, Rights

Description: Ipas Nigeria isan international NGO dedicated to improving women's reproductive health and rights. The Ipas Country Office in Nigeria builds the capacity of health systems

in the country to expand the quality of woman-centered reproductive health services. The office assistant will work the Office Manager in daily administration.

Key Responsibilities:

1. Receive, send, register and distribute mails.

2. Receive and register daily newspaper supply and archive them as appropriate.

3. Disseminate essential information to staff.

4. Ensure proper. filling of documents for the Office Manager and other staff as necessary.

5. Execute minor office maintenance projects as assigned by the office manager.

6. Printing and photocopying of documents for trainings and creating materials for public presentations as instructed.

7. Perform other secretarial and administrative support functlons for managers, supervisors and staff.

8. Schedule assigned appointments, meetings and conferences; coordinates arrangements and sets up meeting rooms; notifies meeting participants; prepares and/or assembles meeting materials from rough notes, drafts, dictation ororal instructions

9. Assist with handling travel logistics for technical unit staff and with carrying out administrative tasks such as ensuring vendors deliver goods on time, ascertaining that goods requested for were delivered and other related tasks.

10. Perform other tasks as may be required.

Minimum requirements:

. Must be a degree holder from a higher institution.

. 1 year experience.

. Must be able to work independently.

. Must possess strong writing and verbal communications skills

. Must possess strong interpersonal skills

. Must possess strong computer skills

Applicants should submit a cover letter and CV to: [email protected] do not accept phone calls but we encourage you to visit our website: http://www.ipas.org before applying or send queries to [email protected]. The advertisement will remain open until the position is filled. Due to anticipated volume of applications, only qualified applicants will be contacted.

Ipas is an Equal Opportunity Employer.

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