NATIONAL MALARIA ELIMINATION PROGRAMME (NMEP)

BACKGROUND 

The National Malaria Elimination Programme (NMEP) is a Principal Recipient (PR) of the Global Fund (GF) under the New Funding Model (NFM) to support investments for impact against malaria in Nigeria. The funding covers priority programme areas indicated in the country's National Malarua Strategic Plan 2014-2020: Integrated Vector Management, Chemoprevention (in target Populations), Case management, and Cross cutting supportive interventions (Advocacy, Communication and Social Mobilization, Procurement and Supply Management, Health Information System M & E and Surveilance and Programme Management).

 This new funding support from the Global Fund is due to start in February 2015 until December 2016 and will be implemented in 24 High Burden State (HBS) of the Federation including Kano, Oyo, Katsina, Lagos, AkwaIbom, Kogi, Kwara, Ekiti, Edo, Cross River and Anambra.

Under the Malaria grant under New Funding Model, NMEP proposes to procure about 6.8 million Long Lasting insecticidal Nets (LLNs) for routine distribution, 44.7 million Rapid Diagnostics Test (RDTs) Kits 21.3 million Artemisinin Based Combination therapy (ACTs) medicines, 7.5 million Sulphadoxing Pytimethamine tables. 2.4 million Artesunate injection, 894 420 sharp containers, as well as 44.7 million pairs of gloves, for distribution in the above 24HBS. NMEP intends to commence the new engagement process to select 3PLs for these 24HBS up to December 2015 will possibility of extension of these contracts to 

  December 2016 based on performance.

 

. SCOPE OF WORK

 

 FEDERAL MEDICAL STORES (FMS) OSHODI TO STATES (LONG HAUL DISTRIBUTION)

•  The selected 3PLs will work very closely with the PSM branch on NMEP,  In each distribution round, the 3PL will be mobilized through an official letter and will carry out the following specific activities under the supervision of the PSM Specialist/Advisor. 

•  Confirming the quantities allocated for each from the FMS Oshodi prior to picking and packing. Picking and delivery must be within the hours of 8:00pm Monday through Friday (workdays and delivery must be willin the hours of 8:00am and 4:00pm Monday through Friday (workdays) and not on Sunday. 

•  Designating a pharmacist during pick up of medicines at Federal Medical Stores Oshodi, and collect the reuired health products (ACTs, Sulphadoxine -Pyrimethamine, RDTs and RDTs consumables) after physical count from the FMS  Oshodi based on the NMEP distribution plan. noting and reporting to NMEP any damage or other problems at the time of receipt. The Requisition Issue and Receipt Voucher (RIRV) at the FMS Oshodi should only be signed by the authorized personnel at FMS Oshodi who should be the Head of FMS Oshodi or Malaria desk Pharmacist.

•  Transporting the health products under the supervision of a Pharmacist to the designated State Central Medical Stores as soon as possible with the intention of completing the distribution within five (5) working days of receiving the distribution plan on the date agreed with NMEP.

•  Offloading the health products at designates States' Central Medical Stores into designated/identified receiving spaces.

•  Collecting of receipt vouchers and vendor's proof of delivery completed and signed by the CMS Pharmacist or authorized personnel at the State CMS.

•  Transporting health products from FMS Oshodi to the designated State CMS only on avaliablity of adequate goods-in-transit indurance. Claim receipts are to be forwarded to NMEP.

•  Monitoring the distribution carefully and rapidly addressing any issues that arise including issues of accessibility. vehicle breakdown, lagging delivery times or security. NMEP shall be notified immediately through telephone and followed up with an email within 3 working days regarding any issues that arise that will hinder compeltion of distribution within the stipulated timelines.

•  Providing all related written documetation including signed proofs of delivered (Requisition, Issue and Receipt Voucher (RIRV)/way bills) verification of quantity delivered (Reconcilation of quantities issued at the FMS Oshodu as against what was signed as received by the State CMS Pharmacist on the RIRV) and discrepancy reports. These together with the invoices should be submitted for NMEP to process no later than one week after completion of a distribution round. 

•  Every submission to NMEP must be confirmed first by the State Programme Manager as satisfactory.

 

 

STATE CENTRAL MEDICAL STORES (SCMS) TO HEALTH FACILITIES (LAST MILE DISTRIBUTION): 

The selected 3PLs will work very colsely with the PSM branch of NMEP, abd Project Management Unit of the State, and on mobilization through and official letter for each distribution round, will carry out the following activities under the supervision of the State Logistics Officer:

 

•  Confirming the quantities allocated for each health facility from the SCMS orior to picking and packing. Picking and delivery must be within the hours of 8:00am and 4:00pm Monday through Friday (workdays and not on Saturdays or Sunday.

•  Designating a pharmacist during pick up of medicines at SCMS, and collect the required health products (ACTs, Sulphadoxine-Pyrimethamine, RDTs, RDTs consumables and LLINs for routine distribution) after physical count from the SCMS based on the NMEP distribution plan, noting and reporting to NMEP any damage or other problems at the time of receipt. The Requisation issue and Receipt Voucher (RIRV) at the SCMS should only be signed by the authorized personnel at SCMS should be the State CMS Pharmacist or his/her designate 

•  Transporting the health products under the supervision of a Pharmacist to the designated health facilities as soon as possible with the intention of completing the distribution with five (5) working days of receiving the distribution plan on the date agreed with NMEP.

•  Offloading the health products at the health facilities into designated/identified receiving spaces.

•  Collecting of receipt vouchers and vendor's proof of delivery completed and signed by the authorized personnel at the health facilities. 

•  Transporting health products from SCMS to the health facilities only on availability of adequate goods-in- transit insurance. Claim receipts are to be forwarded to NMEP.

•  Monitoring the distribution carefully and repidly addressing any issues that arise including issues of accessibility, vehicle breakdown, lagging delivery times or security. NMEP shall be notified immediately through telephone and followed up with an email within 3 working days regarding any issues that arise that will hinder completion of distribution within the stipulated timelines.

•  Providing all related written documentation including signed proofs of deliveryy (Requisition, Issue and Receipt Voucher (RIRV) /waybills). verification of quantity delivered (with reconcillation of quantities issued at the FMS Oshodi as against what was signed as received by the State CMS Pharmacist on the RIRV) and discrepancy reports. These together with the invices should be submitted for NMEP to process no later than one week after completion of a distribution round. Every submission to NMEP must be confirmed by the State Programme Manager as satisfactory.

 

 

3. RE-QUIREMENT/QUALIFICATIONS/SELECTION CRITERIA

The bidder is expected to submit the following documents:

•  Certificate/evidence of incorporation of 3Pl provider in Nigeria.

•  At least 3 years' experience in long haul/last mile distribution of health products 

•  At least 3 verifiable references demonstrating experience in long haul/last mile distribution of health products. Reference letter must be obtained from previous work places. Previous experience working for NMEP is an added advantage.

•  The CVs of trained personnel that should be Pharmacists who will supervise the distribution rounds (at least one per state)

•  Veritiable evidence of presence, or work experience, in the State of interest or arrangements to be put in place.

•  List and description with pictures capturing the number plate of proposed vehicles for use in dicription with pictures capturing the number plate of proposed vehicles for use in distribution

•  Availability of a transit warehouse in the location of interest is an added advantage 

•  Copy of valid goods in transit insurance of a worth not less than 100 million naira 

•  Copy of current registration certificate of the superintendent Phamacist (2014 practice license)

•  Contact Inforamation (physical address, email address) 

•  Audited company account for three years (2011, 2012, and 2013)

•  Tax clearance and VAT registration 2011, 2012 and 2013 or exemption 

4. Submisstion of Applications/Closing Date 

The code 3PLs/GFMAL/NFM-15 should be boldly written on the top right corner of the Pre-qualification submission envelope. Name of organization tendering should also be clearly written on rear of the envelope.

 

This sealed envelope containing two hard copies of the submission should also addressed to the following:

 

The National Coordinator 

National Malaria Elimination Programme (NMEP)

Federal Ministry of Health (FMoH)

1st Floor Abia House.

Central Business District, Abuja, FCT

 

Note: The closing date for receiving the application is ten (10) working days from the day of publication, 4:00pm 26th January, 2015. Any application received after the stipulated time will not be accepted.

 

Interested bidders may obtain detalied Terms of Reference from the NMEP website: http://www.nmcp.gov.ng

 

Signed

For NMEP