Deputy Medical Coordinator at the Alliance for International Medical Action (ALIMA)

Posted on: Mon 08-04-2024

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals in humanitarian medicine. ALIMA’s mission is to provide medical care in emergencies or medical catastrophes.

We are recruiting to fill the position below:

Job Title: Deputy Medical Coordinator

Location: Borno

Contract term: contract under Nigerian Law, 6 months, renewable

Mission Objectives

The deputy medical coordinator supports the medical coordinator in his/her tasks. More specifically, he or she will provide day-to-day technical support to the projects and ensure the quality of vaccination and analysis of vaccination data.
He or she will be responsible for reporting and monitoring medical data and HR.
He/she is on the front line for everything to do with compliance with protocols on all projects and day-to-day quality of care.
Progressively ensures the link with the Ministry of Health

Task and Responsibilities

Analyzes, defines, and adjusts the medical objectives of ALIMA projects in the country of mission

Data collection:

Ensures that ALIMA data collection tools are properly used on the mission
Is responsible for the completeness of the medical data throughout the mission
Accompanies the medical referent in the choice of data to be collected according to the project(s)
Monitors the mortality rate, and suggests solutions for the improvement of quality indicators
Monitors vaccination and supplementation activities to propose solutions to improve the quality of the intervention and the achievement of objectives
Contributes to the quantitative evaluation of local health resources (HR, structures, equipment, etc.) and qualitative evaluation (maintenance, actors' skills, protocols, and organization)
Contributes to the collection of indicators for monitoring the health status of the population with partner organizations and authorities depending on the context
Documents treatment side effects of drugs and vaccination and transfusion accidents
Discusses Nutrivax project with the health care team, the Medical coordinator, MoH, and partners

Analyzes, interprets, and defines the medical-operational strategy of the mission:

In support of the medical coordinator, interpret the data collected and describe the evolution of the phenomenon(s) affecting the population, the health status of the population, and the performance of the care activities under the responsibility of ALIMA
Contributes to the development of project proposals and budgets with the coordination team by identifying the medical resources needed to implement the projects
Follows and analyzes the quality indicators et finds solutions with the medical team to perform that are bad

Implementation of ALIMA programs:

Medical project opening:

In support of the Medical Coordinator, analyzes the need of the mission, proposes the setup for the medical team, and participates in the recruitment
Assesses the need and gap in healthcare facilities
Supports the Project coordinators and medical team leader in the implementation of the operation
Developpes the necessary network to include ALIMA in the humanitarian and social context in collaboration with the Medical coordinator
Participate in the medical assessment needed in the mission and in the opening of the new project

Contributes to the organization of medical projects:

Knows all the medical projects of the mission, especially the Nutrivax project, and makes proposals for improvement
Provides technical support, expertise, and protection to all health programs, calling on the medical desk Referent as needed
Is proactive in meeting the needs of projects and field teams for material and human resources
Knows where to look for missing information and knowledge
Controls the implementation, proper use, and maintenance of diagnostic, clinical, and therapeutic tools necessary for patient management
Identifies with the project the different possible emergencies and participates in the preparedness of rapid response mechanisms.

Participates in the pharma management of projects:

In the absence of the pharma coordinator, support the monitoring of consumption and management of the project pharmacy.
Takes ownership of the SAGAstock software
Analyzes and validates consumption reports and makes recommendations
Monitoring the availability of items on the projects.
Participates in the validation and quality control of local purchases
Ensures the regularity of quarterly inventories and co-signs central pharmacy inventories

Environmental responsibility:

Ensures compliance with good storage practices for drugs, narcotics, and therapeutic foods and supplements

Monitoring and evaluation of projects:

Evaluate the quality of the services offered in the referral structures
Ensures that medical ethics are respected and remains open to any questions about restrictions and limits of care in the project environment (including medical abuses and errors)
Assesses risks to staff, patients, and caregivers
Ensures compliance with staff and patient protection measures

Representation and communication:

Participates in coordination meetings and core meetings as requested by project coordinators
Represents the association to third parties on medical issues, ensuring the organization's good public image and respecting the interests of the mission. In this capacity, describes the projects and argues the choices
Maintains regular contact with local institutions and authorities, and other NGOs in the country, for better coordination of the deployment of health projects (and programs) - participates in clusters and technical meetings

Capacity building and team facilitation:

Able to identify and support the replacements of tomorrow
Offers training courses
Ensures that the skills of the medical staff are updated according to the evolution of the technical platform and the protocols made available to the mission
In support of the Medical coordinator defines and updates job profiles and performance objective plans for team members and participates in the same documents for medical and nursing referents
Carries out the assessments of its team in an approach professional course
Makes training and job changes possible for all medical staff in the mission
Proposes and anticipates secondments to other ALIMA missions
Identifies the skills that team members need to acquire to master their positions and organize training to reinforce them

Team health:

Participates in the development of the staff health policy for the country
Participates in the development of the medical evacuation SOP with the support of the logistic coordinator and Head of Mission
Participates in the analysis of psychosocial risks
Ensures that the medical confidentiality of the care provided is respected
Ensures that policies for the prevention of occupational diseases are effective (vaccination, medical certificates, medical monitoring of specific projects, contraindications to certain activities, etc.)
Ensures that preventive measures for PSEAs are implemented and that personnel are properly cared for in the event of an accident.
Identifies and evaluates available referral health structures (including mental health)
Implements the staff health policy in the capital and ensures that it is implemented on the field
Ensures the availability of emergency kits and other inputs related to staff health
Organizes the health follow-up of the referred staff in the field
Implementation of prevention measures against abuse of power, gender-based and sexual violence
Participates in training and awareness sessions
Ensures that team members complete training and awareness sessions and follow abuse prevention rules
Helps create and maintain a nurturing and protective environment
At the request of his/her hierarchy, he/she may be required to perform tasks not listed in this job profile.

Requirements

Training: