Posted on: Tue 26-03-2024

Médecins Sans Frontières is a private, international organisation. The organisation is made up mainly of doctors and health sector workers and is also open to all other professions which might help in achieving its aims. Médecins Sans Frontières assists populations in distress, victims of natural or man-made disasters and victims of armed conflict. They do so irrespective of race, religion, creed or political convictions.

We are recruiting to fill the position below:

Job Title: Pharmacy Supervisor

Location: Maiduguri, Borno

Employment Type: Full-time

Main Purpose

Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes by MSF standards, protocols and procedures, to ensure its efficiency and operating availability.

Main Duties and Responsibilities

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), to permanently ensure security stock levels and ensuring efficient management of stock.
• Supervising orders of medical and drug material to ensure an efficient and appropriate consumption pattern under budget constraints.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions to ensure their therapeutic progression
• Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks and using cold chain when needed. Monitoring and analysing orders of depending pharmacies to avoid ruptures of stock or having expired drugs.
• Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
• Recording all items received and issued on computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, to rationalise the budget and to ensure availability.
• Assisting in training nursing staff regarding dispensing of drugs and their side effects
• MSF Section / Context-Specific Accountabilities

Pharmacy Management Activities:

• Participate in physical inventories and preparation of medical international orders to ensure permanent security stock level.
• Ensure the monthly analysis and follow-up of the SRH stock, for efficient management of overstock, sleeping stock and soon-to-expire stock.
• Follow up on pipeline status for all ruptured and pre-rupture items in the pipeline with supply
• Ensure real consumptions are well captured in Isystock and that they are reflected in order calculation and forecasting.

End User Pharmacy Management:

• Improving and updating the Isystock Database / End User Pharmacy distribution system with the support of the Project Pharmacy Manager or Mission Pharmacist;
• Revising Pharmacy End-user management tools to cater for our growing EUUs according to MSF standards in conjunction with the NAM and other Med Managers.
• Follow up and supportive rounds to our EUUs to strengthen Good Pharmacy Practice
• Ensuring that real consumptions are well recorded by the nursing team and collected by the Pharma team for proper order calculation and forecasting.

Capacity building of the Team:

• The nursing team is trained on proper real consumption recording and they are aware of their specific role in pharmacy management.
• Transfer of competencies of Pharma supervisor to Pharma storekeepers for replacement/back-up purposes (like Isystock usage, calculation of orders, controlled drugs management, expired items management. etc).
• Recommend necessary training for dispensers and storekeepers for the new year as relevant to the role of the Pharma team.

Method of Application

Interested and qualified candidates should:

Click here to apply online

Note

• Interested candidates should submit their application, including a cover letter, resume and copy of relevant certificates using the link above
• MSF is an equal opportunity employer, both men and women are encouraged to apply.

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